MSP Pricing Calculator
Benchmark your monthly managed IT spend across per-user, per-device, and tiered pricing models. Numbers reflect 2026 mid-market US medians.
Includes employees, contractors, and shared accounts.
Workstations, laptops, servers, network gear, and key infrastructure.
Three pricing models, three numbers
Per-user pricing
$125 - $225 per user × 40 users. Most common model for knowledge-work companies. Predictable as headcount changes.
Per-device pricing
$85 - $165 per device × 55 devices. Better for shops with shared workstations, lots of servers, or heavy on-prem infrastructure.
Tiered packages
Reactive support, basic security, business-hours only.
Proactive monitoring, full security stack, 24x7 helpdesk.
Dedicated vCIO, project hours, advanced compliance, custom SLAs.
What this should include at your number
- • 24x7 monitoring + patching across all 55 managed devices
- • Helpdesk during business hours (8x5) hours with under-1-hour response on P1
- • standard stack security stack (EDR, MFA, email security at minimum)
- • Backups with documented restore tests at least quarterly
- • Quarterly business reviews with named vCIO
- • Onboarding (typically 60-90 days, sometimes baked into MSRP)
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